Transfer and Joining Time Benefits Calculator
Calculate your complete Central Government transfer package: Composite Transfer Grant (80% CTG), personal motor car / vehicle freight reimbursement, personal effects luggage carriage, and admissible Joining Time leave days.
Transfer Grant & Benefits Statement
Understanding Central Government Transfer Grants & Joining Time
Transfer on administrative grounds entitles Central Government staff to financial reimbursement and official transit leave under the Central Civil Services (Travelling Allowance) Rules:
Replaces old packaging, loading, and incidental allowances with a single lump sum equal to 80% of last drawn Basic Pay. No vouchers or receipts are required for CTG (self-declaration is sufficient).
Official paid transition leave between leaving old station and joining new post: 10 days for distance ≤1,000 km; 12 days for >1,000 km; 15 days for >2,000 km. Unutilized joining time can be credited to Earned Leave balance.
Transportation of Personal Effects & Conveyance
- Household Luggage Ceiling: Levels 6 and above are entitled to 6,000 kg by goods train / container; Level 5 is entitled to 3,000 kg; Levels 1–4 are entitled to 1,500 kg.
- Motor Car Freight: Employees in Level 6 and above are entitled to transport personal car by passenger train or claim actual road mileage rate (₹24/km).
- Family Travel Fares: Actual train / air tickets for self, spouse, dependent children, and parents are reimbursed 100% as per official travel class entitlement.
🔗 Explore Allowances & Travel Suite
Calculators for transport allowance, leave travel concession (LTC), deputation, and daily allowances
Central Government Transfer Entitlements: Composite Transfer Grant (CTG), Mileage Allowance, and Freight Reimbursement
1. Statutory Basis: Travelling Allowance Rules on Transfer
When a Central Government servant is transferred from one station to another in the public interest, they are entitled to comprehensive financial reimbursement governed by the Travelling Allowance (TA) Rules, updated pursuant to the 7th Central Pay Commission via Ministry of Finance Department of Expenditure OM No. 19030/1/2017-E.IV dated 13th July 2017.
Transfer travelling allowance is not a taxable perk; it is a statutory compensatory entitlement designed to cover the real expenses of relocating an employee, their family, their personal motor vehicle, and their household effects across administrative stations.
2. The Composite Transfer Grant (CTG)
The Composite Transfer Grant (CTG) is a lump-sum grant intended to cover incidental expenses incurred during relocation (such as packing, unpacking, transit labor, and temporary lodging):
- Standard Station Relocation (>20 km): CTG is paid at 80% of the last month's Basic Pay drawn prior to the transfer.
- Transfers to/from Remote Island Territories: For transfers involving deployment to or from the Andaman & Nicobar Islands or Lakshadweep, CTG is paid at 100% of the last month's Basic Pay.
- Short-Distance Transfers (≤20 km): If a transfer involves relocation within the same urban agglomeration or within 20 km, one-third of the CTG (approx. 26.6% of basic pay) is admissible, provided there is an actual change of personal residence.
| Pay Matrix Level | Passenger Travel Entitlement | Household Goods by Train / Road | Motor Vehicle Conveyance |
|---|---|---|---|
| Level 1 to 5 (MTS, Constables, LDC) | AC-3 Tier / AC Chair Car | Up to 3,000 kg (or ₹25 per km by road) | One Motorcycle / Scooter |
| Level 6 to 11 (SI, Inspector, ASO, US) | AC-2 Tier / Economy Air (Level 9+) | Up to 6,000 kg (or ₹50 per km by road) | One Motor Car or Motorcycle |
| Level 12 & 13 (Director, Commandant) | Economy Air / AC First Class | Up to 6,000 kg (or ₹50 per km by road) | One Motor Car |
| Level 14 and above (JS, Secretary) | Business Air (Level 16+) / Economy Air | Up to 6,000 kg (or ₹50 per km by road) | One Motor Car |
3. Reimbursement of Personal Effects and Vehicle Transport
Beyond the lump-sum CTG, the government reimburses the actual freight charges for shifting personal belongings:
- Household Effects Carriage: By railway container / VPU or certified road transport packers. When transported by road between stations connected by rail, reimbursement is capped at the maximum permissible weight limit multiplied by ₹50 per km (for Levels 6+) or ₹25 per km (for Levels 1–5).
- Conveyance of Personal Motor Vehicle: Reimbursed by passenger train freight parcel rates or road mileage allowance if driven by road (at the prescribed rate of ₹24/km for cars or ₹12/km for two-wheelers).
- Family Travel Fares: Actual train fares or airfare tickets booked through authorized government agents (IRCTC, Balmer Lawrie, or Ashoka Travels) for the employee, spouse, dependent children, and parents.
4. Worked Example: Total Transfer Claim for an Under Secretary
Consider an Under Secretary in Pay Level 11 with Basic Pay of ₹88,700 transferred from New Delhi to Kolkata (distance 1,500 km) with family and car:
- Composite Transfer Grant 80%): (80% × ₹88,700 = ₹70,960 (Paid without producing receipts).
- Family Airfare (Economy Class via Balmer Lawrie): 3 passengers × ₹6,500 = ₹19,500.
- Household Goods Freight (6,000 kg container by road): Actual verified bill up to ceiling = ₹42,000.
- Transport of Personal Motor Car by Train Parcel: Actual freight = ₹16,500.
- Total Admissible Transfer Travelling Allowance:
₹70,960 + ₹19,500 + ₹42,000 + ₹16,500 = ₹1,48,960
5. Frequently Asked Questions (FAQs)
Q1: Is CTG admissible if an employee is transferred on their own request?
A: No. Under Rule 114 of the TA Rules, transfer travelling allowance and CTG are admissible only when the transfer is sanctioned in public interest. For transfers made at the employee's personal request, no travel or transfer grant is paid.
Q2: What is the time limit for shifting family and personal effects?
A: An employee's family can travel and personal goods can be moved up to six months from the date of taking over charge at the new station without forfeiting reimbursement rights.
Q3: Is the Composite Transfer Grant (CTG) taxable?
A: Under Section 10(14)(i) of the Income Tax Act, transfer grants and travelling allowances granted to meet the actual expenses of transfer and relocation are fully exempt from income tax.